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Enhancement Options
With these easy add-ons, you will be able to empower your web presence readily. As we are constantly looking to provide more services for your business, the list of enhancement options will grow as well. The current options are available:
- E-Newsletter
- Forum
- Knowledge Management System
E-Newsletter Features
Our E-Newsletter option uses PHPList. PHPlist is a web application that implements a personalised mailing list manager or customer relationship management (CRM) system. It is written in PHP and uses an SQL database for storing the information.
PHPlist is designed to assist you to stay in touch with your audience , without flooding them with information they don't want. PHPlist is an essential tool for anyone who is serious about creating, capturing and maintaining an offline audience, and will help you increase traffic to your website.
* Posting to the mailinglist is via a webpage . It is therefore a one-way announcements system, directed from you to your audience.
* It is designed to be able to deal with a very large amount of email addresses . If a sending fails halfway, the next process for sending simply continues where it left off, without duplicating emails to users.
* Users can sign up to multiple lists. If a message is sent to multiple lists, they will only receive one copy of the email and not as many as the number of lists they are subscribed to.
* Open Tracking . You can see how many users opened your email. This is a rough indication, as many mail readers do not allow this, but it can still be quite useful.
* Click Tracking . You can enable tracking all clicks of all URLs in the emails you send and PHPlist will report on the clicks on every single email. This can be viewed by message, URL or user
* Send a Webpage . Just tell PHPlist the URL of a webpage you want to send to your users and it will fetch it and send it out. You can even give the URL some user specific parameters that will fetch a different URL per user.
* Templates . It is very easy to adapt the public pages of the system to fit into your website. You can upload a header and a footer of all pages to make the pages fit your requirements.
* Attributes . You can specify information you want to get from users when they sign up. When sending a message, you can use this information to select the users that need to receive the message. For example you can add geographical information. When people sign up, they can identify the geographical location they're in and when sending an email you can determine which locations need to receive the message.
* Multiple subscribe pages . You can design your own subscribe pages and you can have different pages allowing users to sign up to a selection of your lists and only enter a selection of your pre-defined attributes.
* Personalisation . You can use the attributes you define in the emails you send, to make every email personal to the user who receives them.
* PHPlist supports HTML emails . If a user indicates they want HTML email they can receive it that way. If unknown the system has a bias to send text emails to users.
* There is a choice of which HTML editor you want to use in order to create your emails. These editors are pulled in from other open source projects that specialise in clever HTML editors.
* Multiple List managers. One Super user can assign lists to multiple list managers , who can control their own pool of users and lists. The Super user can "prepare" messages that can be chosen by list managers to send to any of the lists they control.
* Easy import and export . Use TAB delimited files to import your existing list of users or to export the users on the PHPlist system for use in your in-house database.
* Personal Details . Every email a user receives will contain a personalised URL to update the users' preferences . This way your users can update their own information and your database is always up-to-date. Unlike most other mailinglist managers users can change their email address when updating their personal details. This is a major benefit to both you and your users as many people often change their email address, and this feature makes sure that they don't disappear from your view.
* Attachments . You can add attachments to your message. They will be included in the HTML emails. The users who receive text will get a special URL mentioned in their email telling them where to download the attachment from your website.
* Batch Processing . To facilitate shared hosting environments, you can specify the maximum number of emails to send in a time period you identify. This can also be overridden by ISPs who can set these values server wide to apply to any PHPlist installation on that machine.
* Set up Throttling to make sure that the load on your server does not become excessive so it halts
* You can also use Domain Throttling to make sure that you don't send too many emails to one domain within a certain time frame and get very unfriendly with the system administrators of the receiving domain
* Embargoed sending . You can create a message and tell the system to only start sending it at a certain date and time in the future.
* Repetition . A message can be repeated automatically. Currently this is only useful when the message has "filesystem attachments", because they are refreshed at time of sending.
* User management . You can use several in built tools to handle large databases of users. Users can be reminded to confirm their subscription and invalid emails will be found automatically, or fixed whenever needed.
* Bounce handling . Bounces can be processed and users will be automatically unsubscribed when too many emails to them bounced. This can be corrected by the administrator in case the unsubscription was incorrect.
* Advanced Bounce handling . You can specify regular expressions that match a bounce and identify actions on each of these. This means that you can teach your PHPlist installation to distinguish between hard and soft bounces.
* Manual Text entry . By default PHPlist will turn your content entered as HTML into plain text for the users who want to receive text, but it is also possible to do this manually if you wish to do so.
* Automated PDF creation . To ensure users can read the message regardless of mail reader, the message can be automatically converted to PDF and attached to the email.
* RSS feeds . PHPlist can be set up to read a range of RSS sources and send the contents on a regular basis to users. The user can identify how often they want to receive the feeds. For more information about RSS click here
* PHPlist is now also available in languages other than english , although the translation work is still in progress
* Easy install . Just copy the files to your website folder, tell the login details of the SQL database and it's done.
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Forum
Our Forum uses phpBB, a high powered, fully scalable, and highly customisable Open Source bulletin board package. phpBB has a
user-friendly interface, simple and straightforward administration panel. With these features, phpBB is the ideal free community solution for all web sites.
Security * Designed with security as a priority
* Powerful and extensive authorisation system
* Strong encryption to keep passwords safe in the database
* Support for both cookie and URI-based sessions
Unlimited Forums & Categories
* Unlimited forums can be organised into as many categories as you like
* Private forums and those only for specified user groups
* Powerful search facility
Posting Messages
* Message formatting with various font styles and sizes as well as allowing quoting, code display, image posting and automatic URL linking
* Support of standard and extended BBCode tags and controlled HTML tags
* Polls can be simply added to posts
* Email notification of replies to your topics
* Powerful topic subscription capability
* Original emoticons to portray emotions
Versatile User Groups & Forum Permissions
* Powerful forum, user and group permission management
* Control forum access to specified user groups
* Control all aspects of the posting experience
* Allow limited access to viewing, posting, replying and many other options
Member Features
* Unlimited members
* Personal profile creation
* Post counting and administrator-definable ranks for users
* Email-like private messaging system
* Supports local, remote and uploadable avatars
Moderation Features
* Topic editing
* Mass delete/move/lock/unlock of posts
* Topic splitting
* Option of auto-pruning of old or unanswered messages on a per-forum basis
Easy to Use Administration Centre
* General configuration
* Forum & category setup
* Easy database backup and restore
* Disallowed usernames
* User authorisation
* Word censoring
* Complete member management
* Emoticon setup
* Optional new post verification
* Extensive ban management, ban by email address, username or single/multiple IP address or hostname
* IP tracking of posts and posters
* Mass emailing of groups and users by the administrator
Style and Customisation
* Multiple styles available for the user to choose from
* Templates separated from the PHP code so that new layouts can easily be created or integrated with your current site design
* Complete control of fonts and colours with cascading style sheets (CSS)
* Active community creating addons and specialised modifications
* Default style compliant with XHTML 1.0 and HTML 4.01 recommendations from the W3C
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Knowledge Management System
Our Knowledge Management System uses Owl Intranet Engine. Owl offers a complete set of features that makes it unique and pleasure to use, among them we can highlight:
Multi-user environment
* Folder and file permissions
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Group permissions
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Anonymous access and self register capabilities
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Persistent login
Easy to use
* Simple and clear user interface
* Notifications for owner and group
* File and folder monitoring
* Searchable (integrated search tool)
* Search within txt, ms-word and pdf files
* Bulk opperations (move, mail, delete...)
* mp3 info reading, displays mp3 info (artist, album, quality...)
* Sitemap
Easy to use and clean administration interface
* Higly scalable, size of the database is limited by your hardware
* Event Logging
* Integrated log viewer
* Download statistics
* Ability to store files in the filesystem or database, for versatility
* DB Backup tool
* Sets up very quickly
* News system
* Version control
* Trash collection
* Custom document types
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